Professional, trustworthy source for all your event, meeting and conference management services

"As a new meeting planner, I needed a lot of help getting our meetings set and perfect.

We went from 10 meetings a year to almost 40 a year and I was really dreading the work to do this. EMCVenues’ team is so thorough and responsive; they make my job easier and successful. If we need to increase our meeting room size, reduce the size, add meeting rooms, etc. EMCVenues  is there all the way!  They even follow up after the event to see how it went. I love working with this company.  I envision many years of partnership."

Cleinman Performance Partners

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Overview

EMCVenues  celebrating 16 years of business service excellence.  We are your partner in all your meeting and event housing management endeavors.  EMCVenues  completes your team!

Your needs come in all sizes. Whether you are looking to source a venue, need help with attendee registration, meeting planning and execution or require event housing management, EMCVenues  is Your Complete Source.

EMCVenues  was established in 2001, and, over the past decade, has become the industry leader for production, planning and execution of quality event, meeting and conference management services in a customer oriented environment. We are comprised of dedicated individuals with expertise in all aspects of strategic meetings and housing management that add that personal touch. Our customer satisfaction results prove it with an exceptional rating of 99%!

We have the essential technology, the buying power and vendor partnerships as well as the resources for you to meet with success. Our customer focus is to work with you to understand your objectives and together, create a customized, cost-effective program from our suite of service offerings. With each of our services you are provided with a dedicated account manager and a team of experts keeping communication with you throughout the entire process.

Sourcing

EMCVenues  helps you find the right destination, the right venue, for the right price to meet any budget. By leveraging all our customers, our business volume represents documented cost savings in excess of industry averages. Our team of site selection experts will help negotiate your contract, coordinate site visits, prepare side-by-side comparisons on rate and availability.

In addition, we provide a preliminary budget of total costs of each venue or destination inclusive of other meeting expenditures such as air, ground and offsite events.  For each meeting or event, we prepare comprehensive cost saving and cost avoidance reports to include spend by chain, total room nights, hours used for our external resources, and more.

Planning

Pre-meeting planning, attendee registration, on-site execution and post-event follow up are all critical, yet time and resource intensive components to the meeting process. EMCVenues  has the expertise, the customer service and technology to help you manage all, one or any combination of these customizable services.

Registration

EMCVenues  takes a customizable approach to each attendee registration website.  The system obtains data in real-time in a secure 24/7/365 access point for registrants, clients and the EMCVenues  management team.  We manage all types of attendee communication from messaging,  invitations, confirmations, reminders to surveying.  All information can be captured during the process from travel itineraries, arrival and departure dates, guest room reservations with check-in and check-out dates. 

Payment processing is easy as attendees pay online via check or credit card.  We ensure every attendee is handled in a proficient manner whether they prefer mail, fax or personal call into the call center.

Housing

EMCVenues  manages all of the housing needs for some of the country's leading convention and visitor bureaus, sporting organizations, associations and corporations. EMCVenues  uses first-in-class Passkey GroupMax and Cvent software to create a customizable website for reservations, manage inventory, provide marketing support and we have a call center with extended hours. Our tailored, affordable solutions help you ensure that your event is a success - at a price that won't break anyone's budget.

For more information, please submit an RFP .