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Strategic Meetings Management

EMCVenues  has developed a systematic Strategic Meetings Management Program (SMMP) that provides enterprise-wide insight into our clients’ total meeting spend. Regardless of size, it is important to ensure your meeting investment produces maximum return, reduces costs and minimizes risk. Let EMCVenues  deliver process improvement that bring efficiencies of measurable scale to operations.

EMCVenues  takes a comprehensive, customer service approach to SMMP that is customized to align with your business objectives and achieve measurable results. EMCVenues provides full transparency into total meeting spend with documented cost savings and avoidance. We are with you from start to finish providing you with greater depth and breadth of valuable resources – from registering the meeting to benchmarking for the future.

Our Strategic Account Managers work closely with you to keep SMM simple by following a defined logical path to completion.Whether you choose one or more of our services, EMCVenues ’ team of dedicated experts is ready to assist in developing, implementing and managing a SMMP that is right for your organization.

Systematic Delivery Plan

Meeting Registration and Approval

  • Workflow Processes and Automation
  • Capture Meeting Data
  • Share Meeting Policies
  • Information-Based Meeting Portal

Destination/Venue Sourcing and Contract Negotiation

  • Destination/Venue Search
  • Arrange Site Inspections
  • Hotel Contract Negotiations
  • Contract Addendum Development and Management
  • Manage Preferred Supplier Program

Meeting Planning Execution and Attendee Registration

  • Pre-Event Planning
  • Online Registration Services
  • Food and Beverage Management
  • Supplier Management
  • Onsite Meeting Execution
  • Post Event Analysis

Bill Retrieval, Review, Resolution, Reconciliation

  • In-Depth Bill Review
  • 7-Days Post Event Retrieval
  • Reconcile Hotel Invoice for Accuracy
  • Process for Client Review and Payment
  • Post Meeting Financial Analysis

Reporting and Data Analysis/ROI

  • Total Meeting Spend
  • Meeting Metrics and Reports
  • Cost Savings
  • Cost Avoidance
  • Continuous Analysis and Recommendations

For more information, please submit an RFP .